Tidio's live chat (Inbox) conversation panel empowers you to engage with your website visitors in real-time to provide exceptional customer support. In this article, we will guide you through the functionalities of Tidio's conversation panel, helping you become an expert in live chatting.
In this article, you'll learn:
- How to access chat conversations
- How to respond to messages
- How to check whether the message was read by the visitor
- What are the communication channels
- How to transfer the chat to another operator
- How to leave and solve the conversations
- How to delete a conversation
- How to manage multiple chats (bulk actions)
- How to find the chat history or archived chats
- What information on visitors are available
To access the Tidio conversation panel, click on the first icon on the left side of the Tidio menu bar. This will open up the Inbox section where you can engage with your website visitors.
All new, unassigned conversations will be visible in the Unassigned folder in the Live Conversations section. You can also enable the automatic assignment feature if you wish the chats to be assigned to operators automatically.
To pick up the conversation, you'll need to click on the system/web browser notification or choose a chat from the Unassigned folder.
To join the conversation, you'll need to click on the blue join conversation button. The operator who is assigned to the conversation will be responsible for that chat.
Responding to Messages
To respond to a visitor's message, simply type your reply in the conversation window and hit enter on your keyboard or the Reply button on the right of the typing preview. You can also send files or pictures during the conversation by clicking on the paperclip icon and dragging and dropping the image into the chat window. Visitors can also share files from their end, enhancing the communication experience.
Seen message status
Tidio Inbox lets you see whether visitors read the operator's messages. It's a one-way feature: visitors won't see if operators read their messages. The read receipt only informs you about the last read message. Currently, it's exclusive to the Livechat channel, not available on Facebook/Messenger/Mail.
At Tidio, you can receive 4 types of messages in your conversations tab of the panel. A normal chat message, Email, Facebook Messenger message, or Instagram messages & story replies. They all appear differently, and that is how you will be able to recognize them:
Every chat message will always have the ID assigned based on the first letter/email of the user's name. Whilst you are responding to the chat, your choice should always be to respond via the 'chat message.' This should be automatically set to reply via chat if the visitor is on your website.
Emails that you receive on your mailbox that is integrated with Tidio will appear with a blue envelope to specify that this is an email. You can choose to respond to those emails from the Tidio panel. That option is normally set to Email automatically when the visitor is offline but in case if you like to switch it yourself that is how it looks like:
The red circle on the Chat Icon indicates that this visitor is not present on your website at the moment. so the best way to communicate may be through the email channel.
When you have your Facebook Fan Page integrated with your Tidio account all the messages sent to your Facebook page will also appear in Tidio. They might reflect the user's profile picture instead of the letter or a numeric and also have a Messenger Icon to indicate that the message came from the Messenger.
Learn more about Tidio integration with Messenger,
You can integrate your Instagram Business account into your Tidio account; all the messages and sections sent to your Instagram will also appear in Tidio.
Learn more about Tidio integration with Instagram.
Transfer chat to another operator
At any point, the conversation can be transferred to another operator if you need to step out for a minute or your workload is too heavy at the moment. To transfer a conversation, click the three-dots menu next to the conversation and select the Reassign option:
From there, select the appropriate person from the list and hit Reassign.
And it's done! The chat window on the other operator's side will display the message that the chat has been transferred.
Finally, when you consider the conversation finished, you can un-assign yourself from the chat at the top of the conversation panel. You can do that by clicking on the Mark as Solved button located at the top-left of your panel.
The mark as a solved option allows you to close the conversation for all assigned operators and mark it as solved in our system.
Sometimes, when there's more than one operator assigned to a conversation, you may see the leave conversation button. This button allows you to leave the chat when there are multiple operators assigned to the chat. Another operator can later mark the chat as solved when the conversation is finished and resolved.
If all operators have left the conversation, the next time the same visitor sends you a message, it will be displayed in the Unassigned column, just like any other incoming chat. All operators who are currently online will see the notification and will be able to jump right into the conversation.
To delete the conversation, click on the three dots next to the conversation and press Delete.
To delete multiple chats from your list, click on the three dots next to the conversation and press Select. You can either select multiple chats or hit Check all from the bar at the top and then delete.
You are not limited to performing certain actions just on single chats, one by one - you can manage multiple chats in bulk as well!
You need to start by selecting just one chat first. In your My Open folder, click on the three dots menu next to a given chat, and hit the Select option.
That way, you will be able to manually select any of the other chats that are currently assigned to you. You will also notice a new set of options at the top:
You can use the Check All option to automatically select all of your currently assigned chats. This way, you can perform the actions you need (e.g. reassigning the chats, solving, or deleting them) to all those selected chats at once.
You can do the same for chats that have not been picked up by anyone yet - in the Unassigned folder. Use the three dots menu to select one of unassigned chat, and then either select other chats manually or use the bulk-action options at the top:
Naturally, you cannot mark these unassigned chats as 'solved,' because they would first need to be picked up by someone (become 'assigned'). However, you can assign multiple chats with the method above, or - if you wish - delete the selected unassigned chats permanently right away.
You'll see all archived conversations that you solved in the Solved folder under the Live Conversation section. If you would like to learn more about how to search for your archived chats, in our article about chats history.
Information on the visitor
You will see a location map and basic info on your visitor in the upper-right corner of your conversation window. This part will display a name/email/ID, the visitor's viewed pages, their browser version, operating system, and IP address. If the Pre-Chat Survey is enabled, all information that the survey collected will display there (e.g., a phone number).
The Viewed Pages history displays the most recent page accessed by the visitor within your website (as long as Tidio is installed there). This allows you to identify what the visitor is browsing, like a particular product page. The list also includes a timestamp for the specific page's visit.
The Notes tab allows you to leave useful notes and comments to chat conversations. That way, you can include important information about the customer, which may be later helpful for other operators later on.