Offline Email Notifications

Enable Offline Email Notifications

If you would like to receive email notifications for any messages you receive while logged out or set to Offline, you can configure that under the Settings > Notifications section. There is a 5 minutes delay time which is counted from the last message received. This is made to avoid sending you all the messages in separate emails. Instead, the system will collect all those chat messages that have been written on the chat and send them to you in just one mail 🙂

Notifications sent to your Tidio login address

To set up the offline email notifications - make sure the box under the email column is checked for new messages. The new chat request box is checked automatically to ensure you will receive both - the new chat requests messages and messages from the conversations you're already assigned to.

When the 'email' box is checked, the email notifications are sent to the email address you're using to log into Tidio. The same applies to other operators; if they enable this in their Notifications settings, they will start receiving offline email notifications at their Tidio login addresses.

Notifications sent to other addresses

Perhaps you would like to add an additional email address to receive the notifications there, and not under your Tidio login address? In that case, you can use the Forward email notifications option that is below the main Notifications setting, and add a different email (or emails) manually.

If you wish to receive email notifications only at this additional address (or addresses), you can safely un-check the 'email' checkboxes from before. That way, the offline email notifications will no longer be sent to your Tidio login address, and will only be sent to the additional address(es) you've added under Forward email notifications.

An example

In the example below, a visitor sent a message while the chat was offline; five minutes later, an email notification was sent successfully. This is thanks to the chat remaining offline, and no operators picking up the incoming message during the initial 5-minute period (counted from the moment the chat was received).

The 5-minute delay has been added to ensure each message is included in the notification you receive. It's very common for visitors to send their inquiries in multiple chat messages instead of a single message. With this delay, you'll have the complete picture of the customer's issue, and you'll be able to react more efficiently.

To learn more, take a look at our article on how to go offline in your Tidio panel. (How to set up your operating hours and online & offline statuses. You can also do that by watching our video: