Offline Email Notifications
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Offline Email Notifications

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The offline email notification option allows you to receive your website visitors' inquiries directly to your email  📧


In this article, you'll learn:


Offline Email Notifications


When you're online 🟢 , you can receive push notifications about new chats, new messages, and new visitors entering your website. However, when you're offline ⚪️, you can be notified about new missed conversations via email.


The Offline Email Notification includes visitors' data and the content of the chat message.


You can reply to their messages by simply responding to the offline email notification straight from your mailbox.  You can also log in to your Tidio chat panel and answer the messages from there.


Example of the offline email notifications 


Enable Offline Email Notifications


If you would like to receive email notifications for any messages you receive while logged out or set to Offline, you can configure that under Settings > Notifications section. There is a 5 minutes delay time which is counted from the last message received. This is made to avoid sending you all the messages in separate emails. Instead, the system will collect all those chat messages that have been written on the chat and send them to you in just one mail 🙂


To set up the offline email notifications - make sure the box under the email column is checked for new messages. The new chat request box is checked automatically to ensure you will receive both - the new chat requests messages and messages from the conversations you're already assigned to.

 


The email notifications are always sent to the email address you used to create a Tidio account. Suppose you would like to add an additional email to keep receiving emails to another personal email address. In that case, you can enable the Forward email notification option and a different email manually.


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Please note that if you switch your status to online before the 5-minute mark, or if an operator is assigned to the conversation at the time, the email notification won't be sent.

 


Above, you can see an example when an operator had joined the conversation right after the chat message was received. In this case, the offline email notification hasn't been sent. 



In this example, the operator joined the chat after the 5 minutes period from the moment when the chat was received.  That means the offline email notification has been sent to the operator's email address. 


The 5 minutes delay has been added to ensure each message is included in the notification you receive. It's very common for visitors to send their inquiries in multiple chat messages instead of a single message. 


With the five-minute delay, you'll have the complete picture of the customer's issue, and you'll be able to react immediately.


To learn more, take a look at our article on how to go offline in your Tidio panel. (How to set up your operating hours and online & offline statuses.


 


If you still have some questions after reading this article, don't hesitate to contact us.


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